Administrative Assistant St. Edith Stein School for Girls & St. Joseph the Just School for Boys

St. Edith Stein School for Girls and St. Joseph the Just School for Boys are seeking a full-time Administrative Assistant to support the Heads of School in daily operations and administrative functions.

Position Overview

This is a full-time, salaried position spanning the 34-week academic year. The school observes all solemnities and takes Christmas, Easter, and summer breaks. Occasional evening and weekend events are included in the annual academic calendar.

Qualifications

All applicants will be evaluated on the following:

• A practicing Catholic whose faith and prayer life animate their whole life
• Strong interpersonal and communication skills, both written and verbal
• Proven ability to build relationships with students and parents
• Excellent organizational skills and attention to detail
• Ability to thrive in a dynamic environment, adapt to changing circumstances, and prioritize competing demands effectively

Responsibilities

Office & Facilities Management

• Open and close the school; maintain office supplies; coordinate routine cleaning, repairs, and building maintenance
• Answer phones and manage school email; handle internal and external communications
• Maintain and organize office spaces and school storage
• Manage the school calendar (internal and external), keeping it current at all times

Academic Support

• Assist the Heads of School with report card preparation at the end of each term
• Coordinate parent-teacher conference scheduling and communications twice yearly
• Create and maintain curriculum and supply lists; order, distribute, and collect student textbooks and materials

Family & Student Communication

• Communicate regularly with families regarding attendance, health, unexcused absences, and midday pick-up needs
• Record and maintain accurate attendance records
• Coordinate with parent volunteers for school events; assist with transportation logistics and event details

Financial & Administrative Tasks

• Order school merchandise and liaise with financial administrators
• Compile, reconcile, and submit receipts and checks; manage petty cash and pay utility bills regularly

Community & Institutional Collaboration

• Work with school professionals (HR, Accounting, Legal, Advisory, and Executive Boards) to gather reporting information for the Heads of School
• Collaborate with other school administrators on priority projects
• Support annual and targeted fundraising and recruitment events

Student Life & Formation

• Supervise students during study halls, school activities, and as a substitute teacher when needed
• Provide Catholic formation to students and represent the school in the wider community
• Model professional, moral, and ethical standards with integrity in all interactions

Instructions for Applying:
Salary will be commensurate with experience and is competitive with salaries in our county of Warren, VA. Please direct inquiries and Resume with Cover Letter to Dian Schmiedicke at dschmiedicke@divineassistanceacademy.org.