Administrative Assistant (Temp) – Saint Cecilia School

St. Cecilia School
San Francisco, California
St. Cecilia School is a vibrant Catholic school in the Archdiocese of San Francisco. The school is dedicated to fulfilling its mission of a rich tradition of ensuring the highest level of learning through faith and excellence in education. Individuals applying must be able to support and promote the Catholic Identity of the school.

The school community is seeking qualified candidates to fill a full-time Temporary Administrative Assistant position.
FLSA Status: Regular, Non-Exempt, 40 hours/week, 7:30 am-3:30 pm

Temporary Administrative Assistant Position Summary:
Positive Public Relations for the School
● Serve as receptionist for the school and provide customer service to any person (student, parent, volunteer, or staff) needing support from the school’s front office.
● Answer and respond to telephone, email, and in-person inquiries from students, staff, parents, and the general public
● Coordinate with vendors and community organizations
School Office Operations
● Provide administrative and clerical support to the Principal and/or Teachers as directed by the Principal
● Record student and school staff attendance
● Maintain all current & past students/families in School Information System
● Perform data-entry, file maintenance, and record-keeping duties, including but not limited to:
○ Student Cumulative Files
○ Enrollment Packets and Forms
○ Student Medical Notes
● Maintain school-wide communications
● Support Principal with Weekly Newsletter
● Organize all outgoing papers for families to be sent home as needed
● Complete Field Trip Forms
● Update School Calendar accordingly on school platforms
● Support Staff in Website and Social Media Updates
● Maintain Office Equipment and Supplies
● Make copies
● Sort Incoming & Outgoing Mail
Application, Enrollment, and Registration
● Support the Assistant Principal in processing enrollment materials for returning and new students
● Complete data input on computer
● Process ongoing procedures for students withdrawing from the school
Required Skills & Qualifications:
● Practicing Catholic preferred
● Act as a role model of professionalism in a Catholic environment
● Positive demeanor and optimistic, faith-filled outlook
● Collegial in communication, especially in person and by phone
● Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators
● Exhibit flexibility in day-to-day school environment
● Excellent organizational and human relations skills
● Self-motivated and reliable
● Able to establish and maintain positive, effective working relationships with principal, students, parents, staff, and general public
● Able to manage moderate levels of stress and frequent interruption
● Outstanding interpersonal skills with a strong customer service focus (internal and external)
● Ethical and discreet team player
● Ensure the health, safety, and welfare of all students
● Attend faculty, administrative, and all other meetings as needed
Education and/or Experience:
● Bachelors or Associates Degree preferred
● Experience in clerical/secretarial work, including word processing preferred
● Prior experience in a school setting or institution of higher education, preferred
● Sufficient training to perform tasks assigned by the Principal and Administrators
Language Skills:
● Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school
● English, required
● Bi-lingual (English/Spanish) preferred

Technical Skills:
● Proficient at word processing, presentation and electronic and mail applications
● Experience with school information systems (SIS)
● Working knowledge of workday or willingness to learn schedules
● Proficient with Word, Excel, PowerPoint, and Google applications
Physical Requirements: ● Ability to sit, walk, stand, and climb stairs, alternating as needed and sometimes for prolonged periods of time. ● Must be able to bend, pull, and also reach above the shoulder level ● Must be able to lift 25 lbs.
Pay Range: $28-30/hour

Please email a cover letter, resume, and 2 references to Megan Rabbitt, Interim Principal: mrabbitt@stceciliaschool.org.
Notice of Non-Discrimination All school staff of Catholic Schools of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and will consider for employment, qualified applicants with criminal histories. ( Administrative Handbook, #4111.4)