School Receptionist -Immaculate Heart of Mary School

Job Position: Part-Time School Receptionist (Non-Exempt)
(18 hours weekly)
Salary Range: $23 – $28 per hour
Compensation Commensurate with Experience
School Background
An oasis of spiritual and educational excellence in Belmont, California, Immaculate Heart of Mary (IHM) School is a PK-8, coeducational Catholic learning institution. Dedicated and hardworking, IHM teachers and staff work in a small-school setting that facilitates positive student/teacher/staff relationships. IHM School empowers our students to discover, create, serve, and transform the world in Christ. Inquisitive, energetic, and diverse, IHM students pride themselves on having “HEART”.
Job Description
IHM School is seeking a joyful and welcoming part-time School Receptionist beginning in August for the 2026-27 school year. The School Receptionist will serve as the first point of contact for students, parents, faculty, visitors, ensuring a welcoming environment that reflects the values and mission of our school. The School Receptionist will report directly to the school Principal.
The School Receptionist performs a full range of administrative job responsibilities required for the school office. This includes welcoming all families, students, and guests, answering all incoming calls and directing them accordingly, maintaining
office records ensuring confidentiality and proper handling of sensitive information, maintaining a comprehensive filing system for student files and records, and other general office tasks such as filing, copying, and data entry.
In addition, the School Receptionist will communicate both verbally and in written correspondence positively with the school administration, faculty, students, families, and other IHM School shareholders, and perform other duties as assigned by the principal. The schedule can be flexible, but mornings from 7:45am to 10:45am Monday – Friday is preferred – 18 hours weekly.
Qualifications
Candidates must possess:
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An Associate’s Degree or some college experience preferred (Students enrolled in a college/university program will be considered.)
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Previous secretarial or receptionist experience
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A warm, friendly, and welcoming demeanor
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A joyful willingness to serve in a Catholic faith-filled school
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A willingness to be flexible
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Demonstrated communication skills
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Ability to utilize technology (i.e. Google workspace) in an office environment and to integrate technology as needed
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Commitment to excellence and safety (CPR/First Aid Training required)
Application Instructions
Interested candidates should email their application for employment, a cover letter, a resume, and contact information for three references to:
Dr. Andrea Harville, Principal – aharville@ihmschoolbelmont.org
STATEMENT OF NON-DISCRIMINATION Immaculate Heart of Mary School adheres to the following policy: “All school staff of Catholic schools of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and will consider for employment, qualified applicants with criminal histories.” (Administrative Handbook #4111.4)