Business Manager

AQUINAS CLASSICAL ACADEMY

A CLASSICAL FOUNDATION: ​A HUMAN EDUCATION
​​A 9th-12th grade classical high school in Bremerton, WA

 

JOB TITLE: Business Manager (Part-Time or Full-Time)

DEPARTMENT: Administration

REPORTS TO: Headmaster

FLSA STATUS: Non-Exempt

Organizational Summary: Aquinas Classical Academy is a classical liberal arts high school in the Catholic tradition serving Catholic families primarily on the Kitsap Peninsula. Aquinas Classical Academy is a Washington approved high school, accredited by NAPCIS (National Association of Catholic and Independent Schools) in 2024.

Position Summary: The Business Manager is an administrative leader directly responsible for the school’s finances and business affairs.

 

QUALIFICATIONS AND EXPERIENCE

·       Accepts and supports the school’s statement of faith.

·       Bachelor’s degree in accounting, business, or related field preferred. Relevant experience in accounting, budgeting, and finance management may substitute for a degree.

·       Non-profit accounting experience preferred.

·       Proficient in Microsoft Office applications and financial/accounting software (Quickbooks).

·       Proficient in problem-solving and communication

·       Ability to successfully manage peak demands especially during budgeting and planning seasons

·       Relational interpersonal style with respect to both internal and external constituents

 

SKILLS AND DISPOSITIONS

·       Ability to anticipate potential needs to the school and provide creative, imaginative solutions.

·       Ability to prioritize and efficiently complete all tasks assigned while managing multiple concurrent responsibilities.

·       Innovative and proactive in makings things happen.

·       Strong relationship management skills across all levels within the school and board.

·       Strong organizational skills and attention to details.

·       Proven ability to work independently and in a team.

·       Excellent interpersonal skills.

·       Positive attitude and team player.

·       Collaborative management style and excellent listening skills

·       Able to maintain confidentiality, reliability, and discretion.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

GENERAL DUTIES

·       Supervise the school’s business operations including the enforcement of policies, prescribed procedures and communication of difficult decisions in a timely and effective manner.

·       Active member of the admin leadership team, working in close collaboration with school leadership and administration.

·       Oversee financial record-retention policy and procedures.

 

FINANCE

·       Assist the board, educational leaders and other department managers in establishing and implementing school financial policies and procedures and budgets.

·       Prepare, in collaboration with school administration, the annual operating budget for board approval.

·       In partnership with the board Treasurer, manage all relationships with financial institutions and oversee all transactions including expenses, deposits, and investment account activity

·       Implement an effective procedure for collecting accounts receivable and resolving past due accounts.

·       Advise the school administration and board of ongoing financial health through monthly financial reports.

·       Participate in monthly board meetings as assigned.

·       Maintains secure storage of both physical and digital accounting records.

·       Keep current on all IRS regulations and effectively implement them.

·       Prepare required tax filings per city, state and federal regulations and any other required compliance forms and/or reports.

·       Perform month end duties, including journal entries, reconciliations and reporting.

·       Prepare financial statements and all supporting schedules in preparation for the annual review or audit.

·       Maintain accurate recording and tracking of all restricted contributions consistent with the donors’ instructions and documented proof of designation.

·       In partnership with the Executive Director, regularly reconcile contribution income records.

·       Maintain records of fixed assets and depreciation or amortization.

·       Maintains records of designated gifts tracking and associated spending.

·       Track investment account activity and provide recommendations for investment growth strategy to the board for approval.

·       Annually analyze historical and future data/projections to develop pro forma for next school year to inform decisions related to budget planning, strategic designations, investment strategy, staffing assumptions, and tuition setting.

·       Assist in evaluating financial aid applications and determining financial aid awards.

·       Oversee payroll

·       Assist with annual contract administration

·       Oversee current benefits, develop future benefits and enrollment

·       Oversee and ensure the safe, clean and orderly daily operations of facilities to include contract negotiations and administration of lease agreements.

·       Oversee the development and maintenance of school technology needs to include contract negotiations and licensing agreements.

 

Statement of Faith
​All faculty, staff, and members of the Board of Trustees take an Oath of Fidelity to the Magisterium of the Catholic Church. We encourage our school community to frequent the sacraments, adore the Blessed Sacrament, and participate at their parishes.

 

Salary Range for a 10-month contract (will be pro-rated for the 2026-2027 academic year):

0.6 FTE: $19,680-25,000         1.0 FTE: $32,800-41,000

 

Send a letter of intent and a current resume to:

Headmaster Stephen Holland at headmasterholland@aquinasclassical.com

I’d love to share what life is like at our small, joy-filled high school! I can be reached at 360-552-0805.