Instructional Aide -All Souls Catholic School

Receptionist
Title: Receptionist
Supervisor: Principal
Office/Dept: Administration
FLSA Status: Full time hourly- $19.00-$20.10 hourly
Mission Statement: All Souls Catholic School is a diverse community working together to teach and live the Gospel message. We prepare our students, in a safe and supportive environment, to become active Christians, confident communicators, and fully integrated individuals. Our students develop the skills needed to move forward as life long learners and responsible global citizens.
Position Overview: The All Souls Catholic School Receptionist will serve as the first point of contact for students, parents, faculty, visitors, ensuring a welcoming environment that reflects the values and mission of our school.
Skills and Qualifications:
● High School Diploma or equivalent is required; an Associate’s or Bachelor’s degree in Early Childhood Education, Child Development, Recreation Management, or a related field is strongly preferred.
● Excellent organizational and interpersonal skills are needed to work with students, teachers
and the community
● Paylocity experience a plus
● Strong time-management skills and multitasking ability
● Computer skills necessary: knowledge of Google Suite; Microsoft Word and Excel
● Bilingual preferred
Essential Functions:
● Front Desk Operations: Greet and assist all visitors, students, and staff in a friendly and professional manner. Answer and direct phone calls, respond to inquiries, and provide accurate information about the school.
● Visitor Management: Maintain a secure and safe environment by following safety protocols for visitors, including verifying identification, issuing visitor badges and monitoring visitor access to the school premises.
● Communication: Manage incoming and outgoing communications, including phone calls, emails, and written correspondence. Distribute messages to appropriate staff members promptly.
● Administrative Support: Assist with general office tasks such as filing, copying, and data entry. Support the administrative team with various projects and tasks as needed.
● Student and Parent Interaction: Assist students and parents with inquiries, provide information on school policies, and facilitate communication between parents and teachers as necessary.
● Record Keeping: Maintain accurate records of visitor logs, student attendance, and other essential documents. Ensure confidentiality and proper handling of sensitive information.
● Emergency Responses: Act as a key contact during emergency situations, following established procedures to ensure the safety of students, staff, and visitors. 479 Miller Ave, South San Francisco, CA. 94080
Phone: 650 583 3562 Fax: 650 952 1167
Email: info@ssfallsoulsschool.org Web: www.ssfallsoulsschool
● Calendar Management: Assist in managing the school calendar, including scheduling appointments and coordinating meetings for the administrative team.
● Mail and Package Handling: Receive, sort, and distribute mail and packages. Ensure timely delivery of appropriate departments or individuals.
● Supplies Management: Monitor and order office supplies as needed to maintain adequate inventory levels.
● Work towards, obtain, and maintain Certified Administrative Professional (CAP) Ability to multitask, prioritize, and work efficiently in a fast-paced environment. Discretion and the ability to handle confidential information with discretion
● Operate at a skill level of “capable” to “intermediate” with Microsoft Suite and Google Suite.
● Operate office equipment (eg. fax machines, printers).
● Familiarity with school operations and the ability to interact positively with children, parents, and staff.
● Handle all immunization records & medications
● Count & organize money rosters for various school events
● Print appropriate receipts and/or write out receipts (tuition)
● Manage lunch distributions
● Cover yard duty when needed
● Cover teacher breaks when needed
● Perform such duties and related tasks that may be assigned
● Commitment to uphold the values and mission of All Souls Catholic School.
Salary info: $30,000-$40,000 depending on experience.
Statement of Non-Discrimination: All school staff of Catholic Schools of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin, and will consider qualified applicants with criminal histories for employment.
479 Miller Ave, South San Francisco, CA. 94080
Phone: 650 583 3562 Fax: 650 952 1167
Email: info@ssfallsoulsschool.org Web: www.ssfallsoulsschool