Office Administrator

Start Date: June 1, 2025 (or earlier)
Employment Type: Full-Time | Year-Round | Exempt
Salary Range: $35–$45K annually

Chesterton Academy of Our Lady of Victory, a joyful and growing Catholic classical high school, is seeking a passionate, mission-driven leader to serve as our Office Administrator.  You will be responsible for all day-to-day office operations, serving as the first point of contact for all school inquiries and ongoing parent and student relations.  Reporting directly to the Headmaster, you’ll play a pivotal role in shaping the future of our school.  We are looking for a dynamic and personable candidate that is energized by the opportunity to help grow a vibrant Catholic classical school community, rooted in faith, truth, goodness, and beauty.

Primary Responsibilities and Duties:

1. Office Administration
Execute day-to-day office administration.  Duties will include, but not be limited to:

• Track student attendance and perform various administrative support tasks using the Student Information System
• Manage school and student files (current year and archives)
• Assist Director of Admissions & Marketing with on-campus admissions events, as needed
• Assist with receipt and filing of admissions documents
• Field phone calls and general inquiries
• Responsible for inventory management (textbooks, office and kitchen supplies, furnishings & assets)
• Responsible for maintaining the internal school schedule and calendar
• Track employee PTO & sick time
• Assist with substitute teacher coordination

2. Planning and logistics for school events
Be a key team member in the organization and execution of various school events.  Duties will include, but not be limited to:

• Assist the Director of Admissions & Marketing in the execution of all recruiting events
• Assist with the planning and facilitation of Parent-Teacher conferences
• Manage school entry of guests and families

3. Human Resources
Assist the Director of Business Operations with Human Resources.  Duties will include, but not be limited to:

• Post jobs, track the applicant pipeline and, in conjunction with the Headmaster, coordinate interview logistics
• Prepare and maintain applicant/employee files
• Assist with onboarding and benefits enrollment
• Ensure employee and volunteer compliance with Archdiocesan Safe Environment requirements
• Verify and coordinate all volunteer driver requirements

4. Assistant to the Headmaster
Act as an assistant to the Headmaster to help with calendar management and day-to-day tasks as required.

Qualifications

• A practicing Catholic in good standing
• Commitment to the mission and culture of Chesterton Academy of Our Lady of Victory
• A natural communicator with the ability to convey the school’s mission, impacts, and needs
  Must possess the highest integrity, confidentiality, and discretion in dealing with colleagues, benefactors, parents, and students.
• Outstanding computer skills
• Highly organized and proactive leader and team member, with a strong sense of initiative
  Ability to work under pressure
• Both an independent worker and effective collaborator
• A high school diploma or higher, or equivalent in experience

Schedule

Full-time (40+ hours/week)
Paid vacation during the summer months
Some weekend and evening events required

Full Time Benefits

• Medical coverage (70% employer-paid premiums for employee and dependents)
• Health savings account with employer pre-tax contributions
• Dental coverage (100% employee-paid)
• Life and AD&D (100% employer-paid)
• Voluntary life (100% employee-paid)
• Paid time consistent with the Colorado Healthy Families & Workplaces Act for health-related issues (up to 8 days per year)
• Paid family and medical leave consistent with Colorado FAMLI
• 403B retirement plan with pre-tax or post-tax/Roth options

How to apply: Interested candidates should send a cover letter, resume, and references to careers@ourladyofvictorydenver.com

Website posting: https://www.ourladyofvictorydenver.com/careers